Newlin Township - Notice of Bid

Performance of General Township Operations

NOTICE OF BID - Sealed proposals for two contracts concerning the performance of general township operations, including maintenance and construction related activities, will be publicly opened and read aloud by Newlin Township, Chester County, Pennsylvania on Monday, May 11, 2026 at 7:30 P.M. at the Newlin Township Board of Supervisors Meeting located 1751 Embreeville Road, Coatesville, Pennsylvania 19320. Proposals will be received by Newlin Township at 1751 Embreeville Road, Coatesville, Pa 19320 until 12:00 P.M. local prevailing time on Thursday May 7, 2026. Bidders are invited to contact Newlin Township by telephone at (610) 486-1141 or by email at info@newlintownship.org to obtain copies of the Contracts and other documents related to this bid. Each bid proposal shall be accompanied by a certified check or bid bond in the amount of 10% of the bid price, made payable to Newlin Township. The successful bidder shall furnish a performance bond in the amount of the full contract price within twenty (20) days of the contract award. The Board of Supervisors reserves the right, in its absolute discretion, to reject any and/or all bid proposals and to eliminate item(s) from the contract as it deems to be in the best interests of Newlin Township. Award of this contract will be made to the most responsible bidder whose bid conforms to the invitation for bids.

Gail Abel, Secretary

Bid Specification

Newlin Township requires the performance of general township operations, including maintenance and construction related activities, as described in this Bid Specification. The activities are set forth in two separate contracts.

The proposal must be from a contractor approved and certified by the Pennsylvania Department of Transportation. All materials must conform to the latest edition of the Pennsylvania Department of Transportation Specifications and Standards, as set forth in Publication 408.

Contract #1

This contract will involve the following responsibilities:

1. The procurement of approximately 5,000 gallons of E-3M Asphalt Emulsion.
2. The procurement of approximately 4,000 gallons of Mc-30 Oil.
3. The performance of certain skilled labor, as needed.
4. The procurement and operation of an 8-10 ton Tandem Roller for approximately 100 hours.
5. The procurement and operation of a Rubber Tired Roller for approximately 40 hours.
6. The procurement and operation of a Motorized Chip Spreader for approximately 40 hours.
7. The procurement and operation of a 6 Wheel Dump Truck with a 6 cubic yard body for approximately 40 hours.
8. The procurement and operation of a 10 Wheel Dump Truck with a 6 cubic yard body for approximately 40 hours.
   1. The procurement and operation, including screed man, Cat 1000 10’ – 20’ wheeled paver or equivalent for approximately 30 hours.
   2. The procurement and operation, Volvo DD140B 84’ double drum roller or equivalent for approximately 30 hours.
   3. The procurement and operation of a Bomag-BW175 Vibratory Roller or equivalent for approximately 50 hours.
   4. The procurement and operation of a Bomag-BW141 asphalt roller or equivalent for approximately 30 hours.
   5. The procurement and operation of a Case 160 hydraulic excavator with a 30-inch bucket or equivalent for approximately 50 hours.
   6. The procurement and operation of a John Deere 650 Bulldozer or equivalent for approximately 50 hours.
   7. The procurement and operation of a BobCat T650 CTL Loader or equivalent for approximately 30 hours.
   8. The performance of certain skilled labor, as needed.
   9. Triaxle Dump Truck

The quantity of liquid asphalt to be delivered will be that amount requested for each work order. This quantity may vary from 500 gallons to 2,500 gallons per order. All rates quoted for above are for equipment fully operated and maintained.

Contract #2

This contract will involve the following responsibilities:

10.  Single Axle Dump Truck

11.  Water truck-non potable

Performance Bond: The successful bidder shall furnish a bond guaranteeing performance of the contract, in the full amount of the contract price, within twenty (20) days after the contract is awarded. If the bidder fails to furnish the bond within twenty (20) days, then the contract is void and Newlin Township shall claim the amount in the bid bond as liquidated damages, unless the entire contract is fulfilled during that time.